Your clients’ invoices, ready to post without typing them in
We automate invoice entry, quarterly document chasing and your team’s day-to-day questions with AI that runs on a private server in the EU. Your clients’ data never leaves it.
The problem
Your team knows tax, not typing in invoices
Clients sending receipts and invoices by email, WhatsApp or on paper, and someone at the firm typing them in one by one.
Every quarter, days chasing clients to send their paperwork before the VAT and tax return deadlines.
Typing mistakes in tax IDs, net amounts or VAT that show up just when there’s no time left to fix them.
Calculator
How much does typing in invoices cost you?
Adjust your firm’s figures and see the result instantly. If you like, we’ll email you the detailed report.
Opening, typing in, checking and filing each invoice.
Adjustable assumption: invoices processed without anyone typing them in.
Your firm spends around 40 hours a month typing in invoices: €8,640 a year.
- Hours a month typing invoices
- 40
- Cost per year
- €8,640
- Hours freed up per month
- 28
- Yearly saving automating 70%
- €6,048
Rough estimate. Results depend on each firm and the type of invoices.
What we automate
Three automations designed for accounting firms
AI invoice extractor
Your clients forward their invoices to a mailbox or upload them to a link. The AI extracts supplier, customer, tax ID, date, VAT breakdown, withholding and total, and leaves them ready for your accounting software or a spreadsheet.
- Tax IDs checked with their check digit
- Automatic check that net + VAT − withholding = total
- Doubtful invoices are flagged for review
Automatic document chasing
Before each quarter-end, every client gets a reminder of what’s missing and a link to upload it. You just see who is up to date and who isn’t.
- Staggered email reminders
- Each client’s status at a glance
- No more chasing anyone by phone
Internal assistant for the firm
An assistant that answers your team from your own procedures, templates and criteria, so everyday questions don’t always depend on the same person.
- Trained on your documents
- Answers that cite their source
- Runs on your private server
How the extractor works
From the inbox to your books
The invoice arrives
The client forwards it to a mailbox or uploads it to a link: PDF, scan or a photo of the receipt.
The AI reads it
It extracts all the data in a few seconds, on our own server in the EU.
It validates itself
Tax IDs, VAT rates and totals are checked. If something doesn’t add up, the invoice is flagged.
Ready to post
The data goes to your accounting software or a spreadsheet. Your team only reviews the flagged ones.
Try it with your own invoices
On a 30-minute call we upload real invoices from your firm to the demo and you see the result live.
Privacy and GDPR
Your clients’ data never leaves your server
Most AI tools send documents to services in the US. We install the AI on a private server in the European Union: your invoices, tax IDs and financial data are processed there and nowhere else.
Private server in the EU
No OpenAI or other external services.
Protected access
Encrypted connections and access for your firm only.
No training for third parties
Your documents aren’t used to train anyone else’s models.
Only what’s needed
We keep the extracted data, not unnecessary copies.
Price
Fixed price, no surprises
Starting point
Audit
€390
We look at how documents reach your firm, estimate the hours you can save and give you a fixed-price proposal. It is fully deducted if you go ahead with the project.
Firm automation
Setup
from €2,500
+ maintenance from €190/month
- Invoice extractor connected to your accounting software
- Private EU server included in maintenance
- Adjustments and support included every month
Frequently asked questions
Which accounting software does it work with?
We adapt to what your firm already uses: a direct connection when the software has an API, or an import file (Excel/CSV) in the format your software accepts. We look at it together in the initial audit.
What if the AI gets it wrong?
Nothing is accepted blindly: every invoice is validated automatically (tax ID check digit, VAT rate against net amount and VAT, and that the total matches what is written on it). Those that fail the checks are flagged for a person to review.
What about scanned invoices or photos of receipts?
Those too. The demo reads PDFs, scanned invoices and photos of receipts: the text is recognised with OCR on our own server. For photos, straight on and in good light works best. The file isn’t stored.
Where is my clients’ data?
The AI runs on a private server in the European Union. Invoices aren’t sent to OpenAI or any other external service, and aren’t used to train third-party models.
How much does it cost?
Setup has a fixed price from €2,500 and monthly maintenance from €190/month, depending on volume and integrations. If you’d rather start with the audit (€390), it is fully deducted from the project.
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